VicFleet, through VicFleet Management & Leasing, provides a comprehensive fleet management service to about 20 government agencies, including the Department of Treasury and Finance.
Fleet Management Products and Services:
§ Vehicle Procurement
§ Vehicle Delivery
§ Registration of vehicles
§ Provision and maintenance of fuel cards
§ Maintenance
§ Accident Management
§ Management of Penalty Infringements
§ End of Lease Vehicle Disposal
§ Provision of professional fleet advice
§ Driver Education
§ Client Reports
• Vehicle Procurement
- Complete replacement request forms
- Obtain quotations on behalf of client
- Negotiation of options included in vehicle price
- Place orders
• Vehicle Delivery
- Accept delivery from dealership
- Arrange for vehicle fit-outs
- Process payment of invoices on behalf of clients
- Arrange transport to client
- Trigger lease activation
- Work with clients to achieve optimal vehicle replacement cycle.
• Registration of vehicles
- Vehicles registered correctly
- Arrange annual common expiry registrations
• Provision and maintenance of fuel cards
- Ordering fuel cards on behalf of client
- Fuel cards provided prior to delivery of vehicles
- Fuel data accepted on behalf of client
- Fuel invoices forwarded directly to client by fuel provider if required
- Provide exception fuel reports
- Cancel or hot-list fuel cards for vehicles stolen or being disposed of
- Organise replacement fuel cards
• Maintenance
- Maintain a list of approved repairers and dealerships
- Arrange servicing
- Arrange transport
- Authorise repairs
- Pay invoices on behalf of clients
- Tyre management
- Arrange non-scheduled maintenance and repairs
• Accident Management
- Assist in preparation of claims forms
- Arrange transport to and from repairer
- Windscreen replacement
• Management of Penalty Infringements
- Receive traffic infringements on behalf of client
- Process statutory declarations on behalf of client
- Notification of client's areas not responding to statutory requirements
• End of Lease Vehicle Disposal
- Arrange transport
- Liaise with disposal agent and client
- Process invoices
• Provision of professional fleet advice
- Fleet Mix
- Replacement criteria
- Operational suitability
- Whole-of-life fleet analysis
- Assistance with FBT
• Driver Education
- Driver training and education programmes available with vehicle purchase from Ford, Holden and Mitsubishi
•Client Reports
- Odometer reading reports
- Projected changeover reports
- Fuel usage reports
- Standard and ad hoc reports available
